EDUCATION.
EVENT MANAGEMENT
POST-GRADUATE PROGRAM
HUMBER COLLEGE
Toronto, Canada
September 2016 - September 2017
ADVERTISING AND PUBLIC RELATIONS DEGREE
BLANQUERNA UNIVERSITY
Barcelona, Spain
September 2009 - June 2013
ARANTXA CASTELLA.
EVENT COORDINATOR
WORK eXPERIENCE.
HOTELJUICE
Barcelona, Spain
February 2013 - June 2014
- Created digital communication strategies for tourism sector
- Built long-term customer relationships with clients
- Wrote well-received articles for blogs and for a sports communitiy
- Performed community management tasks on Facebook, Twitter, G+, Instagram, Pinterest, LinkedIn, Foursquare, blogs…
- Gained Wordpress knowledge: HTML, editing, plugins, widgets…
- Defined SEO and set up ads through Google Adwords
COMMUNICATIONS & SOCIAL MEDIA SPECIALIST
CUSTOMER SERVICE REPRESENTATIVE
PAY BY PHONE
Prague, Czech Republic
September 2015 - May 2016
- Answer calls from England, the States and Canada
- Handle customer inquiries (Problem-Solving oriented)
- Enter new customer information into system and update existing customer information
- Process payment orders
EVENT COORDINATOR INTERN
MANAGING MATTERS
Toronto, Canada
April 2017 - June 2017
- Supplier sourcing. Securing all event supplies
- Complete on-site event execution
- Organizing of all logistics pertaining to the event
- Event registration, processing & follow up
- Marketing (e-blasts, call campaigns, etc.)
- Membership communications (email, phone)
- Updating and maintaining database records, and website updates
- Printed material coordination and general administrative activities​
MAXIN PRAGUE
Prague, Czech Republic
March 2016 - July 2016
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- Creation of event proposals, rooming lists, registration list and travel
arrangments
- Communication and negotiation with vendors and clients (hotels, venues, caterers, production, performances, transportation...)
- Event planning, team coordination and reporting to the Event Manager with
tight deadlines
- Track the event timing and manage on-site program under pressure
- Excel preparation and follow-up of budgets, contracts, invoices, commission
invoices and final quotations
ASSISTANT EVENT MANAGER
ASSISTANT EVENT SPECIALIST
ENVISION WEDDINGS AND EVENTS
Toronto, Canada
July 2017 - October 2017
- Full event planning - book venues, vendors and walking them through all their tasks
- 1-2 month management - planning, preparing timelines and overseeing the wedding day from beginning to end
- Floral design - arranging centerpieces, bouquets, and other arrangements
- Inventory management and financial management
EVENT MANAGER
CAPSTONE (SCHOOL PROJECT)
Toronto, Canada
October 2016 - April 2017
- Concept development
- On-site execution and communication with team
- Catering: caterer selection, securing caterer, logistics management
- Marketing: website creator, ticket sales set up and control
- Décor: giveaways, photo booth and centerpieces ideas
- Site plan and floor plan distribution
- Sponsorship for raffle prizes
- Agenda, run sheet planning and contingency plan
EVENT COORDINATOR
INTERCEPT GROUP
Toronto, Canada
October 2017 - Present
-Supporting with coordination and planning of multiple projects/events simultaneously, at both a regional and national level
-Managing communications and deliverables with third-party vendors and partners based on program budgets, deadlines and expectations
-Collaborating with account, staffing and operations team members as well as supporting agencies on various project objectives ranging from venue sourcing, catering coordination, travel logistics and vendor shortlisting
-Analyzing event results, feedback and client reporting on key insights to help develop strong event ideas or action plans
-Assisting with industry & market research when required
​​-Expanding relationships with existing clients & vendors
When I saw the TED Talk “Your body language shapes who you are” I immediately became a fan of the idea. Today, I have mastered the concept “Fake it until you make it, make it until you become it”, an idea championed by Amy Cuddy.
I have always been interested in Event Management, but admittedly a little hesitant to put myself out there. One day I was selected for a job interview and given 48 hours to prepare a complex project. I wanted to give it my all and I spent 30 hours working on it to reach perfection.
The extra time I spent paid off, as I soon landed my first role as an Assistant Event Manager. During my first 3 months, I had already organized 6 events. Shortly into the job, I managed transportation and logistics for a conference event with nearly 250 people. I have only received gratitude and thankfulness for my hard work and dedication from clients. At the moment, I'm taking an Event Management Post-Graduate Program at Humber College and I'm looking forward to more experiences in Events.
PROFILE.
VOLUNTEER EXPERIENCE.
AWARDS GALA COMMITTE 2017
Theme: Alice in Wonderland
MPI Toronto Chapter
August 2016 - March 2017
Check out the video of the event
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- ECOS Initiative responsible: Communication with the Food Bank and collection of food donations on-site
- Photo booth coordination
- Photographer contact person
ARTIST ASSISTANT
La Nuit Blanche Toronto
October 2016
Support installing the art "Literature vs traffic" created by LuzInterruptus.
I learned how to react when something doesn't go as planned. We were running very short on time the day before the event. We also had weather issues and had to change locations.
VOLUNTEER COORDINATOR ASSISTANT
I helped with the volunteer coordination. I scheduled volunteers, emailed them and confirmed availabilities. I also volunteered for the Tech Day at the YouTube headquarters in Toronto.
Indie Week Festival
November 2016
VIMY CENTENNIAL DINNER
VIMY FOUNDATION
March 2017
Support during the silent auction, giving out information about prizes and revealing the winners. Greeting guests and providing information as needed. $400.000 were raised during that evening.